Accounting for programs on network computers. We register hardware and software. How to conduct an inventory of hardware and software, costing a little blood. Myzci Inventory System

Program for reporting phones, computers, office equipment!

↓ New in the "Computer Accounting" category:

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Inventory of Computers on the Network 3.95.1755 is a tool for automatic inventory taking computer networks... The program "Inventory of Computers on the Network" can display all information about hardware or software in the form of a report, with a choice of any combination of parameters.

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AdmAssistant 1.1 is free program with an opportunity remote control computers in local network, as well as having the ability to remove the configuration from remote computers and carry out their inventory. The program also allows you to restart or shut down a remote computer, as well as install the necessary programs on it or remove unnecessary ones.

convenient program for accounting of equipment, inventory, repairs and services. This tool will allow you to perform the following actions and operations: accounting of computers, hardware, software ...

4 months ago License: Shareware Language: Russian OS: 7/8/8.1/10 The size: 15.47 MB

The program is designed for automated accounting and inventory of computer technology and other equipment in organizations. The program is vital for the heads of the departments of computerization, hell ...

A year ago License: Shareware Language: Russian OS: XP / Vista / 7/8 / 8.1 / 10 The size: 38.92 MB

The program for accounting and inventory of computer equipment at the enterprise. All devices have passports, the history of device movement, their repair and prevention is tracked.

A year ago License: Shareware Language: Russian OS: XP / Vista / 7/8/10 The size: 38.08 MB

Inventory accounting of computers and office equipment at the enterprise. The ability to automatically populate the database with information about devices and network settings. All devices have passports. Ots ...

2 years ago License: Shareware Language: Russian OS: XP / Vista / 7 The size: 61.27 MB

If you keep track of computers in your organization in Excel files or even in my head system administrator and you can no longer determine exactly where any computer, printer or laptop is located ...

2 years ago License: Shareware Language: Russian OS: 7/8/10 The size: 26.57 MB

application for the inventory of computers on the network. Maintains a database, finds computers connected to the local network, creates a report on the configuration of the equipment, installed software, updates, driver ...

4 years ago License: Shareware Language: English OS: XP / Vista / 7 The size: 1.93 MB

The program is designed to solve a wide range of diverse tasks related to taking into account a wide variety of resources and the calculation of certain parameters for them.

5 years ago License: Shareware Language: Russian OS: XP / Vista / 7 The size: 7.48 MB

The program for accounting of computer equipment in the organization. Loading data from AIDA32 and ASTRA is supported. It is allowed to create several reports - Computer passport (Reinforcing card), Report on ...

ArtConfig: Inventory

Convenient, functional, scalable program for accounting of equipment in an enterprise in any field of activity where an inventory of fixed assets is required.

Introduction

This configuration was written for myself, for keeping records of equipment and other property in the organization in which I work. The main task of the configuration is to have an idea of ​​where, what equipment is located, how many times it has been repaired, how old the computer is, and whether it needs modernization, where, what monitors, whether there is a need to purchase additional duplicating equipment, accounting for cartridges and consumables. materials, as well as accounting for the consumed paper. Accounting for applications for the purchase of equipment. And the added functionality with helpdesk greatly facilitated the work of our entire IT department. Of course, I tried the application systems: OTRS and Redmine, but it is much easier for our employees to call or write to the corporate chat than to leave a request in the browser. Therefore, when you receive a call, you quickly fill in a request for service, appoint a person in charge for this request and do not worry about the fact that you will forget that something is not working for someone. But keeping all the applications in your head is simply, impossible! Starting from applications: “... but something doesn’t work for me there”, ending with budgeting for the year. So, this configuration is designed to keep records of all the property of the enterprise, as well as keeping it life cycle from acquisition to write-off. That is, you can raise the entire history of property exploitation. I am sure that this inventory software will be an excellent assistant in your work!

Possibilities

• Inventory of equipment at the enterprise (inventory of computers, monitors, printers, scanners, cameras, laptops, flash drives, furniture, cars, wagons and other equipment, and everything else);
• Accounting for the movement of equipment using purchase documents, acts of acceptance and transfer, movement, repair and write-off of equipment. The entire life cycle of the inventory of fixed assets from its acquisition to write-off;
• Output of reports on the movement of equipment at the enterprise, as well as the history of the "life" of the equipment from its acquisition to disposal;
• Control over the purchased licenses of software products at the enterprise;
• Accounting for the number of actually installed and purchased software licenses;
• Accounting for cartridges and consumables at the enterprise (paper, discs, etc.);
• Accounting for electronic keys of software products (accounting for their movement);
• Drawing up applications for the purchase of equipment, consumables, etc.;
• Construction of schematic plans for the location of inventory equipment and furniture attributes by offices (departments, rooms, and by offices in general);
• Printing a report on evaluating the performance of computers;
• Printing out passports of employees' workplaces;
• Printing out invoices for receiving and transmitting equipment (receiving to a warehouse, moving between warehouses, etc.);
• Printing reports on issued equipment;
• Printing out a report on equipment in the warehouse;
• Printing a report on decommissioned equipment;
• and many many others.

For whom?

For IT departments, accounting and administrative departments in small and medium-sized enterprises, where you need to account for equipment, furniture, car park and anything else.

Advantages

• Expanded functionality.
• No additional modules - no additional costs.
• The configuration applies to an unlimited number of users. The limitation depends only on the limitation of the 1C platform itself.
• 1C allows you to use configurations online from any device (smartphone, tablet, computer, laptop, etc.) from anywhere in the world;
• Customizable report and printable forms
• Operational technical support, Individual approach to each client!

Terms of Use

Terms of use are described in.

Mandatory conditions.

You must have a 1C platform (legally, illegally, this is an individual matter for everyone).

Important! For the Configurations to work, you must have a 1C version PROF.

The program is designed to help you resolve the following issues:

• Do you use any software, for keeping an inventory of equipment within your enterprise?
• Can you easily and quickly determine where your equipment is located in this moment time?
• Do you find it inconvenient to keep records of equipment in Excel sheets or in a notebook? Do you spend a lot of time looking for equipment, and sometimes even lose it?
• Do you know how many times the equipment has been repaired?
• Can you promptly prepare a report on the issued equipment or equipment in the warehouse?
• Can you promptly take all the equipment from the employee who quits?
• Can you easily and quickly print the passport of the workplace?
• Can you, without unnecessary movements, compare the performance of computers?
• Is it easy for you to control applications for the purchase of equipment? Budgeting for a month, quarter, year?
• Can you determine how many refills a particular cartridge has passed? Is the service provider refilling enough toner?
• If you already have an inventory software, can it solve all the above questions? Is it easy for you and your colleagues to use your inventory software? Is the interface clear and user-friendly? Is teamwork possible?

Output

For those who need to keep records of fixed assets in order to always have up-to-date information about their equipment and property, inventory program will be an indispensable tool in your work.

* Browser demo is not always well displayed. Those who wish can provide access in terminal mode. This is nothing complicated and scary. Email me.
If the demo version of the program for hardware inventory does not start or you find some error in the Configuration, I will be very grateful if you write to me at

Remote scanning of computers and servers based on Windows,
OS X, Linux, FreeBSD and ESX / ESXi without using pre-installed agents - you only need to know the administrator password. Scan individual nodes, ranges network addresses or Active structure Directory.

Computer accounting

In the centralized TNI 4 storage, each computer occupies only a few tens of kilobytes. Group devices, provide them with comments and attach additional information to them. Total Network Inventory 4 turns enterprise computer inventory into recreation.

Reports

Create flexible reports for different categories of data. Build tabular reports using hundreds of fields in the Total Network Inventory 4 data model. Reports can be copied, exported or printed, and the search function will show you the results before you finish typing your query.

Change log

Track changes in hardware and software. Find out when programs were installed, removed or updated on any computer in your network, monitor the connection and disconnection of devices, the dynamics of disk space usage and much more.

Scan planner

Automate data collection across your organization. Create one-time deferred tasks or schedules to periodically scan computers. Every day? On Fridays? On the first Monday of every month? Schedule a network scan and you will always have the latest information.

And...

Create a database of users of your computers; store many passwords for different devices and protocols; monitor the online status of devices in real time. These and many other functions of TNI 4 will save you a lot of effort and hassle.

Everything will be scanned!

What is needed for this?

Administrator password only. Preset on remote computers agents or otherwise preparing them for scanning is not required. Install Total Network Inventory 4 on one computer - and in a few minutes you will have data about the entire network in front of you.

Really smart scanner

Just tell the program that you need to scan and it will start working: it will find all the nodes in the IP range, show you a list of computers in the workgroup, and retrieve the domain structure. Select the required nodes, specify logins and passwords for individual devices or groups - and click Start scanning.

Within a few minutes, the scanning of computers on the network will be completed, and the information will be placed in the TNI 4 storage.

Scheduled Scan

If some devices need to be scanned later or updated regularly, keep them in a separate list and specify how and when to scan them. The task scheduler allows you to flexibly configure the time and frequency of scanning:

You can create an arbitrary number of tasks scheduled for different days and times. Your data will be kept up to date automatically!

Centralized storage

Storage TNI 4- a simple folder on your hard drive. Each computer in it is a file about 35 KB in size. You can easily transfer these files to another database or create backup... Once the vault folder is shared, you can work with it from different locations.

Everything you need to keep track of computers

Add notes, part numbers and additional fields to computers different types: strings, prices, dates - all the information you need will be stored in one place, always at hand.

The network at a glance

A variety of information can be displayed in the network tree: network name, IP address, inventory number, icon and name operating system, online status light and more. Total Network Inventory 4 will automatically detect and flag virtual systems. All this information can be used for searching: knowing at least something about a computer, you will instantly find it among thousands of others!

Shelf data

Each scanned computer can be examined as if you were sitting at it. Keeping track of your computers couldn't be easier!

Include in the report any number of computers and categories at the same time.

Tabular reports

The tabular report editor allows you to present any data about your network in the form of a convenient and clear table. Decide for yourself what information you want to see in your reports.

Instant search

Search results become visible as you type your query: not a single extra click!

Printing and export

Any report can be printed in short or complete form, copied to the table editor or exported to PDF, RTF, ODT, HTML and other formats.

Know what's going on in your network

Each time the computer is scanned again, TNI creates a new configuration snapshot for it. Change log compares these snapshots and provides an exhaustive list events: if anything was
Added, Removed or Changed, you will find out about it here.

You can see how installed, removed and updated applications ...

... how to apply system updates ...

... how to start and stop service ...

... how it moves Hardware…

... and much more!

The journal is provided with instant search and filtering capabilities, and is also available as a printed report:

Create a detailed map of your network

Visualize the structure network devices the way that suits you. Total Network Inventory 4 Professional license users have access to a new network map editor.

Create a general map or divide the network into separate segments and levels. These can be office floor maps, different departments of the company, or other options.

Just drag any groups and devices with the cursor directly onto the map, and then arrange them in a way convenient for you. Add various connections between devices.

Shapes and background

Upload any images or use the already available shapes, which can be easily given the desired look. For example, you can use a fill, change the color, width and style of the frame. Objects can also be set to the level of transparency and change the depth of their location relative to other objects.

(Click on the pictures to view the demo)

Ample opportunities

Work with devices directly on the map, it's easier! You can ping, rescan or perform an action right from the context menu.

The size of the map has no boundaries. Let your imagination run wild!

A well-configured accounting of computer equipment will protect you from fraud in the infrastructure and save dozens of hours of work and personal time. Read about how to achieve this result in this article.

I want to warn you right away that everything stated below is not the best practice read in books, but an extract of my, sometimes not always successful, experience. Therefore, I will gratefully accept constructive criticism.

So, let's begin. Why does IT need to keep its computer hardware records? After all, all computer equipment is recorded in the accounts of the organization and the data on the equipment is already in the accounting system. Why then distract technical specialists from software development / system administration / equipment repair and load them with “accounting” work?
The fact is that the data collected in the accounting system will not save you from problems, for example, during a virus attack.

"Infect the computer in corporate network, raise privileges, get access to the administrator's domain and stop the activity of a company of any size with one button "- described the specifics of the work WannaCry virus its author.

To stop this weasel at least you need to know the location of infected computers... The accounting system will indicate the pantry in which the computer is listed and the user (but this is not accurate). You will not know the actual location of the computer and its IP address.

The more time it takes to find out which cubicle the infected machine is in, the lower the chances of stopping the spread of the virus and the degradation of infrastructure. As you understand, financial and reputational losses from stopping business processes will be an order of magnitude higher than the cost of keeping records of IT equipment. However, wannacry is still a flower. There is a more serious threat ...

Remember the old joke that winter always comes to Russia unexpectedly, so utilities do not have time to prepare for it? There is a similar problem with the preparation of the budget for the next year - everyone seems to know about the timing, but for some reason applications for replacement of equipment are submitted at the very last moment. And the last one is usually the IT specialist responsible for the distribution of equipment - he did not foresee, did not take appropriate measures, did not show persistence, etc. etc. If virus attack can bypass you, then collisions due to the inopportunely allocated technique will definitely fly into your head.

But there is a way out: stop collecting applications for the replacement of equipment. Start keeping track of the parameters by which the equipment should be included in the modernization program(for example, HDD capacity, monitor diagonal, printer print speed, etc.). In this case, you will be able to generate lists of replacement equipment automatically from your accounting system. No applications - no problem.

How else will a well-established IT equipment accounting system help? The fact that you can give an answer to any, even the most tricky question of the management in 5-15 minutes, and not in "tomorrow in the morning". For example, the CFO asks: "How many printers do we have in the closet, how many are under repair, how many users have, how many have been disposed of this year, in which departments of the printer are they idle?"... If you consider the stages of the life cycle of IT equipment, then you will answer all (!) these questions within 15 minutes... Otherwise, you will have to collect data from different sources within 2-3 hours (if not more).

I suppose we have sorted out the question “why do we need our own accounting of IT equipment”. This is the lesser of evils compared to having only scattered accounting data and raw SCCM reports.

Let's now design such an IT equipment accounting system that will help solve the above problems. We will need:

1. define the boundaries of the accounting system;
2. develop a directory of equipment categories;
3. develop a life cycle model;
4. decide on the rules for identifying equipment;
5. develop an attribute model.

Step 1. Determine the boundaries of the accounting system

You should not scatter your efforts and try to establish accounting at once and everywhere. Review the incident / problem data and find the "bottleneck", i.e. the equipment groups that give you the most trouble. Start setting up accounting in these particular groups.

In my experience, computers and office equipment are more likely to get stuck in the bottleneck. Less often, components and consumables (as a rule, there is enough inventory data for them).

Step 2. Develop a directory of equipment categories

To make it easier to generate reports, each group of equipment must be divided into categories... For example, you decide to set up accounting for user equipment. We take the "computers" group. What categories will it consist of? Personal Computer, laptop, tablet, etc. Then we take the next group - "display devices" and divide it into categories. As a result, you will have something like this category directory:

Thanks to this division, you can quickly make selections from the database and receive reports both for the "computers" group and for each of the categories of this group.

Step 3. Develop an equipment life cycle model

In order to quickly receive information about the status of the equipment, it is necessary to develop the so-called. " equipment life cycle model».


I advise you to start with a simple model and refine it as needed:

In my experience, the fastest way to improve the efficiency of your IT inventory system is to start tracking lifecycle statuses. Don't neglect this step!

Step 4. Determine the method of equipment identification

Since you will have to deal with the search and inventory of equipment, you need to determine in advance how you will identify the found equipment. I know five ways to identify:

I consider the best way to mark equipment with barcode labels. By the way, Yurich wrote step-by-step instructions for making labels back in 2013. I highly recommend reading his article.

Step 5. Develop an attribute model

Now let's get down to the most important thing - the development of the attribute model. My list of recommended attributes for accounting, with an indication of what they are for, is given below. Use it as a starting point when designing your attribute model.

• Common name of the manufacturer and model of equipment... Please note that manufacturer and model names may be distorted on consignment notes. Try to write down exactly common names so that technical information about the model was easier to find on the manufacturer's website.
• Item number, under which the equipment model is entered in the directory of materials of the accounting system. It should be taken into account for a quick search of the same type of equipment.
• Inventory number assigned to the equipment upon registration. It should be taken into account when searching for equipment in the accounting database. Please note that according to accounting rules, the inventory number may be the same for several devices (for example, a PC, monitor and printer as part of a laboratory installation). In addition, the inventory number must be assigned only to fixed assets, i.e. equipment worth more than 40,000 rubles (for more details see PBU 5/01, PBU 6/01). Therefore, the vast majority of computer equipment in your organization may not have an inventory number. A complex-compound number can be used instead, for example<номер кладовой>/<количество этой номенклатуры на учете в кладовой>.
• Registration number assigned by the IT department when accepting equipment for service. In many organizations, it is more convenient for IT to assign hardware IDs than to use inventory numbers.
• Serial number assigned by the equipment manufacturer. It should be taken into account in case of warranty repair and as a spare identifier if it is impossible to determine the inventory / item / registration number of the equipment.
• Building postal address, building name or number(if there are several buildings at the same address), room number(or the name of the site and the building lines of the building, if it is a production facility). Such a set of requisites will help you find equipment, no matter where it is located.
• Department in which the user works, name and phone number of the user... The user's contacts are needed to get physical access to the equipment. The department will be useful for you for groupings in reports and for contacting the manager if the user is unavailable. It is also useful to know the personnel number and ... the date of the user's dismissal. It is convenient to build consolidated reports by the personnel number if you need to see what other goods and materials are registered with the employee. The termination date will help identify orphan equipment.
  There was a funny incident in my practice. In a small factory, the head of one of the divisions spent several weeks trying to get him a more productive computer. There was no budget for equipment, so we decided to look for idle equipment in the divisions. Two days of searching and a more powerful computer were found ... in the office of this chief, at the next table. The computer remained after the employee was fired. The petitioner did not know that this was a more productive machine. And the IT service was not warned about the termination of the user of this computer.
• Technical Attributes, according to which you can make a decision on the modernization of equipment. For example, such:

At first glance, there are too many attributes and it will take the staff a lot of time to keep the accounting system up to date. Let's check if this is so.

Depending on the interface of the accounting system, the initial registration of each device will take 5-10 minutes, and it will take 1-2 minutes to update the data. Suppose you have 350 users in your organization, 1000 devices for accounting. 20% of the fleet of equipment is replaced per year (based on the service life of 5 years), 10% of the fleet is being repaired and modernized. This means that every year you will need:

• add 200 new records to the system (200x10 = 2000 minutes);
• update the statuses of 200 new devices twice (200x2x2 = 800 minutes);
• update the status twice for 200 decommissioned devices (200x2x2 = 800 minutes);
• update the statuses of 100 devices that have been repaired twice (100x2x2 = 400 minutes).

In total, you will spend 4,000 minutes per year. Let's throw in another 10% for unforeseen movements. We get 4,400 minutes a year, or 17 minutes a day. I believe that this is quite acceptable labor costs for keeping up to date the accounting system for 1,000 units of equipment.

In addition, they can be reduced to 10-12 minutes: take technical attributes from SCCM, user data from the personnel system. But these are issues of architecture, I plan to cover them in the second part of the article. Also in the second part I will show how to quickly organize the implementation of the designed accounting system. For now, let's pause.

Please give in the comments feedback... This will help me to reveal in more detail the questions of interest to you when preparing the continuation of the article.

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